Fleet Asset Administrator/Stores Coordinator - Glasgow

The Fleet Asset Administrator/Stores Coordinator will coordinate the effective management of Network Rail OTM Vehicles and associated assets, ensuring accurate asset maintenance activity tracking, lifecycle monitoring, and compliance with industry standards. Additionally you will oversee the operation of the stores function, ensuring efficient management, storage, issue and recording of materials and parts to support maintenance and operations.

Experience in asset management or inventory/stores coordination within a rail, transport, or engineering environment is required for this role.

The salary on offer for this role is £32,000 - £36,000

Closing date: 28th July 2025

• Maintain accurate and up-to-date asset records in accordance with Rail industry regulations, as per Network Rail instructions
• Support asset lifecycle planning, including acquisition, maintenance, renewal and disposal.
• Ensure accurate record keeping of asset inspections, maintenance activities, fault logging and follow up on remedial actions.
• Generate asset performance reports and dashboards for Engineering, Operational and Commercial stakeholders.
• Accurate record keeping for compliance with safety, environmental and quality standards for all physical assets.
• Manage inventory levels for critical and non-critical spares; ensure availability for planned and reactive maintenance activities.
• Control goods receipt, issue, storage and dispatch of materials in accordance with depot procedures and safety standards.
• Liaise with procurement teams and suppliers to ensure timely delivery of parts and equipment.
• Conduct regular stock checks, audits, and reconciliations reporting inconsistencies as required.
• Follow health and safety procedures to ensure safe working practices within the depot or on-site environment.
• Comply with all relevant safety, environmental and quality standards, including Railway Group Standards and industry best practices.
• Collaborate with other departments within GBRf.

• Experience in asset management or inventory/stores coordination within a rail, transport, or engineering environment.
• Strong organisational and IT skills (Excel, data management systems).
• Working knowledge of FAMS Desirable
• Knowledge of health & safety requirements relevant to stores and maintenance depots.
• Previous experience within OTM and/or Rail Seasonal industries desirable
• Familiarity with UK rail standards (e.g. Network Rail protocols, RIS, ORR requirements).
• Asset Management Certification desirable (e.g., IAM Certificate).
• Manual handling and forklift training desirable (FLT licence).

Personal Profile

• Excellent communication skills and record-keeping abilities.
• Ability to work independently and as part of a team
• Strong attention to detail and a commitment to quality workmanship.
• Ability to prioritise and ability to work under pressure.
• Proactive attitude toward problem-solving and continuous improvement

Our Values

Professionalism – Safety and security is paramount in our business, and we feel that this embodies the foundation of a high achieving safety culture

Support – We look after our people and they in turn are encouraged to look after each other

Communication – The transparency of our is business is valued by our colleagues and customers

Trust and Empowerment – We believe that openness and honesty make for the best relationship because it leads to trust and confidence

Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged right from the top

At GB Railfreight we recognise that having a more diverse range of people leads to greater innovation. We want to create a diverse workforce and encourage applications from people of all backgrounds with the aim to have a workforce representative of wider society. We champion diversity, inclusion and wellbeing and aim to create a workplace in line with our values.